OUTLOOK FOR MAC SEARCH FODERS HOW TO

Many IT departments are slow to upgrade their server software, so check with your IT department to confirm the version (more on which versions are effected below).īefore I explain more details on how this limit works, how to identify it, and specific strategies to fix it, let me first give you some background on why 1MTD or MYN users should be particularly aware of this.Īs you may know, my primary recommendation in 1MTD and MYN for filing mail is to file all saved Outlook e-mail into one folder called the Processed Mail folder. But also note that even though you may have a newer version of Outlook, the Exchange Server version your company runs behind your Outlook is invisible to you, and it could be quite old and so still subject to this issue. Note this is a problem only on older Exchange servers-Microsoft has mostly fixed this on the newest ones. The fix is simple: spread your mail across more folders or subfolders or archive or delete your mail off the server. That’s because it’s based only on item count, not size, and that count is not that hard to reach well before you run out of mailbox storage space. You might still have lots of space, but if you have too many e-mail items in one folder, the slow-down will occur. The good news is, if you have exceeded that limit, it can be fixed fairly easily as I discuss below, and your speed should come back.Įxchange’s single-folder item count limit is different from Exchange’s mailbox storage limit. If so, you may have a problem that most people are not aware of: you may have reached Exchange’s single-folder item count limit.

Has your Exchange-based Outlook mail client performance gotten slower over time? For example, is Outlook Search getting slower? Or do you often get a message saying something like “Requesting data from Microsoft Exchange Server” that is slow to clear before you see your mail update?

Outlook for mac search foders